CONSTITUTION CHAPTER SEVEN

chapter seven

CONSTITUTION

1. NAMEThe organisation is known as AFRICAN DECONTAMINATION DEMOCRATIC PARTY (ADDP), Herein, referred to as The Organisation. AFRICAN DECONTAMINATIONDEMOCRATICPARTYThe Organisation shall:· Exist in its own right, separately from its members· Continue to exist even when its membership changes and there are different office bearers.· Be able to own property and to acquire possessions as may seem fit by the national executive committee.· Be able to sue and be sued in, its own name.2. OVERALL AIMS:The overall aim of The Organisation is:· To improve the quality of medical procedural art· To promote professional responsibility and accountability in the society· To develop a sustainable form of pure liberation of the society· To promote inventive and broader approach on welfare of the society· To secure the gains of African struggles and to end African wars· To prevent any form of psychological attacks in our society· To promote excellence in sports and cultural sciences· To prevent the abuse of law· To become the voice of the ordinary men and women3. OBJECTIVESThe Organisation’s objectives are:3.1 To protect our society from psychological/physical pollution 3.2 To introduce liberation science as an independent subject apart from war based political sciences3.3 To create a sustainable approach against HIV and AIDS3.4 To mobilise the community towards a war free society3.5 To network and co-ordinate the young leaders of Africa and to share a common ideal on liberation sciences 3.6 To craft new and smooth political art of succession3.7 To de- campaign genocides and other sorts of political terror3.8 To replace alcoholism and drug abuse with mind developmental games3.9 To protect the ordinary from any form of exploitation even in working situation. 3.10 To fight for affordable education for our children in our institutions of higher learning3.11 Educating families, friends and the community at large on childhood disability issues and promoting social integration of our children.4. MEMBERSHIP AND GENERAL MEETINGS4.1 Any organisation/church/group of persons that wants to contribute towards the activities of this organisation and/or who subscribes to its aims and objectives shall be eligible to membership, regardless of ethnicity, language, gender or physicality.4.2 Membership to The organisation must be made in writing. The organisation national executive Committee has full discretion to whom may be elected to be members of the organisation provided this selection is not an infringement of the Constitutional Rights as stipulated in the Constitution of the Republic of South Africa.4.3 Membership can be terminated if the behaviour of members harms the service, image, and interests of the organisation. It will be handled by the discretion of the NEC or Branch Executive Committee. Such members can appeal in writing to the Management Committee to be heard.4.5 Members of the organisation must attend its annual general meetings. At the annual general meeting members exercise their right to determine the policy of The Organisation and to make necessary amendments in order to update the aims and relevance of the organisation.4.6 The members attending the Annual General Meeting shall be mandatory to effect changes in policy and procedures.4.7 The Agenda for the Annual General Meeting shall be circulated in reasonable time prior to the meeting.4.8 The member appointed to the office of secretary by the National or Branch members, shall take noted minutes of the meeting and submit the minutes to the Committee for approval prior to circulation among members.4.9 Members attending meetings shall be responsible for the approval of the minutes by two members, signed by the secretary and chairperson.5. Executive committeeExecutive Committee shall be elected and brought to office, which shall be responsible for the management of The Organisation. The following offices shall be elected to the National executive committee:· president· deputy president· general Secretary· A Treasurer· And at least 3 (three) additional members.The executive Committee will consist of not less than 7 members. They are the office bearers of The Organisation. The Committee may elect more members to the Committee as is deemed necessary.5.1 The executive Committee shall be elected annually at the Annual General Meetings. Every member present shall be entitled to vote and to express their minds5.2 The elected office bearers will serve for a period of at least two years, but may stand for re-election for another term in office after that. Depending on what kind of services they render/provide to The Organisation, they may be eligible for continuous re-election into the same office. 5.3 Should a member of the executive Committee not attend three meetings consecutive, without having applied for and obtaining leave of absence from the meeting, it will be taken that he/she resigned and the executive Committee may elect a new member as replacement of the outgoing member’s portfolio.5.4 The executive Committee will meet at least twice a quarter. Fifty one percent of members need to be at the meeting to form a quorum to make decisions that would be carried out and effected.5.5 Minutes will be taken at every meeting to record the executive Committee’s decisions. The minutes of each meeting will be given to the executive Committee’s Members at least two weeks before the next meeting. The minutes shall be confirmed as a true record of proceedings, by the next meeting of the Management Committee, and shall thereafter be signed by the Chairperson of the Branch/president of the NEC.5.6 The Organisation has the right to form sub-committees according to different activities or tasks. The decisions that sub-committees take must be given to the National Executive Committee. The NEC must decide whether to agree to them or not at its next meeting. 5.7 All members of The Organisation have to abide by decisions that are taken by the executive committee5.8. A Day-to day Management Forum consisting of at least 3 appointed members from the Committee, will be elected by organisation to manage and maintain the day-to-day running and crisis management.5.9 Members or office-bearers are not liable for any of the obligations and liabilities of The Organisation solely by virtue of their status as members or office-bearers of the Organisation.5.10 Office-bearers are not personally liable for any loss suffered by any person as a result or an act or omission which occurs in good faith while the office-bearers are performingfunctions for or on behalf of The Organisation.6. POWERS OF THE ORGANISATIONThe executive Committee may take and exercise the power and authority that it believes it needs to be able to achieve the objectives that are stated in point number 3 of this constitution. Its activities must be lawful. 6.1 The executive Committee has the power and authority to raise funds or to invite and receive contributions towards its activities.6.2 The executive Committee has the power to buy, hire or exchange for any property that it needs to acquire in order to meet its objectives.6.3 The executive Committee has the power to employ, and if necessary to dismiss, staff and to enter into any contracts or agreements necessary.6.4 The executive Committee has the power to dispose of property or equipment of its activities in fulfilment of its aims and objectives. 6.5 The executive Committee has the power to negotiate and enter into contracts with the relevant authorities and other bodies and to do any other act in fulfilment of its aims and objectives.6.6 The executive Committee has the right to make by-laws for proper management, including procedure for application, approval and termination of membership when be harming or a negative influence on organisational objectives and activities.6.7 The powers of the organisation shall be exercised solely and exclusively by the executive Committee.6.8 The Organisation’s executive Committee will decide on the powers and functions of office bearers.7. MEETINGS AND PROCEDURES OF THE executive COMMITTEE7.1 The executive Committee must hold at least four meetings each year.7.2 The president/Chairperson, or two members of the executive Committee, can call a special meeting should it be deemed necessary, provided all the other members of the executive are notified at least 21 days prior to the meeting taking place. An agenda must also be circulated for the special meeting 21 days prior to the meeting. If, however, one of the matters to be discussed at the special meeting is to appoint a new executive committee member, then those calling the meeting must give the other committee members not less than 30 days prior notice of the meeting with the notice of the intention for a proposed election of the said member.7.3 The Chairperson shall act as the chairperson of the executive Committee. 7.4 If the Chairperson does not attend a meeting, then the vice-chairperson will fulfil the task of chairperson. If both are not available, the members who are present choose from amongst the members present, one member to chair the meeting. This must be done before the meeting starts.7.5 There shall be a quorum whenever such a meeting is held, i.e. fifty one percent.7.6 When necessary, the executive Committee will vote on issues. Should the result be equal on an issue, the Chairperson may exercise either a second vote or a veto vote.7.7 Minutes of all meetings must be kept safely and always be on hand for members to consult.7.8 If the executive Committee deems it is necessary, then it may decide to set up one or more sub-committees. It may decide to do this to get work done quickly and efficiently, or it may need a sub-committee to perform an inquiry, running different activities, etc. There must be at least three people on a sub-committee. The sub-committee must report to the executive Committee on its activities. It should do this on a monthly basis.8. ANNUAL GENERAL MEETINGSThe annual general meeting must be held once a year, towards the end of The Organisation’s financial year. The Organisation should deal with the following business, amongst others, at its annual general meeting:· Agree to the items to be discussed on the agenda· Make note on the minutes of attendance and apologies· Read and confirm the previous meeting’s minutes with matters arising.· Chairperson’s report· Treasurer’s report· Changes to the constitution that members may want to make· Electing of new office bearers· General· Close the meeting.All members of The Organisation shall be entitled to be present and to speak and to vote at the Annual General Meeting and only such members as are present shall be allowed to vote.9. SPECIAL GENERAL MEETINGA special general meeting shall be convened by the executive Committee upon the requisition of not less than 25% members of The Organisation to consider any issue raised in, such requisition, which may include the election or dismissal of a member or members of the Management Committee. The meeting shall consider only the issue raised in, requisition giving rise to the meeting.10. FINANCES AND ASSESTS10.1 The Organisation will keep a record and inventory of both fixed and moveable assets it may acquire by purchase or donation.10.2 The Organisation may not donate or give any of its money or assets to any of the members or office bearers. The only exchange of moneys may be made to any of the members or office bearers is in remuneration for work done for The Organisation and only on agreement and by contract. Such remuneration must be reasonable and within the market related value of such work that has been done.10.3 A member or office bearer may submit a claim for moneys to be reimbursed that was paid in respect of purchases or services the said member or office bearer had to incur on behalf of The Organisation.10.4 Members or office bearers have no possession rights over any fixed or moveable assets or any finances in The Organisation possession10.5 The financial year of The Organisation shall be from 1 January to 31 December in the following year.10.6 An accounting officer/auditing firm shall be appointed. His/her duty is to audit the financial activities and reports of The Organisation.10.7 The treasurer is responsible for control of the day to day finances of The Organisation. The treasurer shall arrange for all funds to be deposited into a bank account in the name of The Organisation. The treasurer must also keep proper records of all the finances including the ledger, balance sheets, budgets and preparation for books for audit.10.8 Whenever funds withdrawn from the bank account, at least two appointed members of The Organisation’s Committee must sign the withdrawal or cheque. Three persons must be elected to have signing power on the banking account.10.9 The Organisation’s accounting records and reports must be ready and handed to the Director of Non-profit Organisations within six months after the financial year end.10.10 Should the Organisation have funds available for investment, the said funds may only be invested with registered financial institutions. These institutions are listed in Section 1 of the Financial Institutions (Investment of Funds) Act, 1984. Furthermore, The Organisation may obtain securities that are listed on a licensed stock exchange as set out in the Stock Exchange Control Act, 1985. The Organisation may approach different banking institutions to seek advice on the best manner to look after its funds.11. CHANGES/AMENDMENTS TO THE CONSTITUTION11.1 The constitution can be changed or amended by a resolution. The resolution has to be agreed upon and passed by the members who attend the annual general meeting or special general meeting. Members must vote at this meeting to change or amend the constitution.11.2 Fifty percent plus one of the members shall be present at a meeting (“the Quorum”) before a decision to change or amend the constitution is taken. Any annual general meeting may vote upon such a notion, if the details of the changes are set out in the notice referred to in paragraph 8.11.3 A written notice must be circulated not less than fourteen days before the meeting at which the changes or amendment to the constitution are going to be proposed. The notice must indicate the proposed changes or amendments to the constitution that will be discussed at the meeting.12. DISSOLUTION/WINDING-UP12.1 The Organisation may close down if at least two-thirds of the members are present and voting at a meeting convened for the purpose of considering such matter, are in favour of closing down. 12.2 When the Organisation closes down it has to pay off all its debts. After doing this, if there is property, assets or money left over it should not be paid or given to members of The Organisation. It should be given in some way to another non-profit organisationthat has similar objectives. The Organisation’s general meeting can decide which organisation should be the beneficiary of such property, assets or money.12.3 The Director of Non-profit Organisations must be notified and consulted on the dissolution or closing of the organisation as well as of the intended beneficiaries of the property, assets or money to be disposed of.13. ADOPTION OF THE CONSTITUTIONTHIS CONSTITUTION WAS APPROVED AND ACCEPTED BY MEMBERS OF THE ORGANISATIONT AT A MEETING HELD ON ………………….. AT TSHWANE

PRESIDENT/ SECRETARY

This positions are waiting for you

SELFLESS

IDELOGICAL

CUSTODY

VUSI BONGANI CHABALALA

TOP LEADERSHIP POSITIONS ARE WAITING FOR A SELFLESS LIBERATED PERSON TO OCCUPY AND NOW IS YOUR PERFECT TIME!!!

ALUTA

VIVA

–CHE

-BIKO

-SAMORA

VIVA !!!

The historical details of the author is not well knownThe constitution herein attached is a sample of a constitution that intend to give a revolutionary student a clue of the wholeness of the ideology. This document as a study manual of revolution demonstrates all stages of ideological built up. The only thing that the writer left out for the reader to conclude is implementation.The writer acknowledged that the time and place for revolution depend on the condition on the ground.It is the wish of the writer that this document can be shared and discussed, in good faith.

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